We convert each attendee's monthly salary to an hourly rate (salary ÷ 160 working hours per month), then multiply by the number of attendees and the meeting duration. The result is a conservative estimate — it doesn't account for overheads, benefits, or opportunity cost, so the real cost is likely higher.
Convert monthly salary to hourly rate (salary ÷ 160 hrs), sum all attendees' hourly rates, multiply by duration. Example: 10 people at RM 8,000/month average for 1 hour = (8,000 ÷ 160) × 10 × 1 = RM 500 in salary time alone.
A typical 1-hour meeting with 6 professionals costs $300–800 in salary time, before factoring in productivity loss and attention residue (the 20+ minutes it takes to regain deep focus after an interruption). Studies estimate unnecessary meetings cost companies $37 billion/year globally.
Research points to 25–45 minutes as the sweet spot. The 60-minute default is a calendar convention, not an efficiency standard. Many companies use 25-minute meetings (ending at :25 past the hour) to force tighter agendas and leave recovery time between calls.
Before scheduling: could an async Slack message or Loom video work instead? For meetings that must happen: invite only decision-makers, share a clear agenda 24 hours ahead, cap duration at 30 minutes, and assign a timekeeper. Implement no-meeting mornings for deep work days.
Yes — the true cost of an employee is typically 1.25–1.5× their salary when you include EPF/SOCSO contributions, benefits, equipment, and office space. This calculator uses raw salary for simplicity, so the actual cost is likely 25–50% higher than shown.